Responsible for providing secretarial support to the department manager.
Posted 2 months ago
Roles and Responsibilities:
Controlling the conduct of all general affairs which affects the supervisor of the assigned office
Serving as a primary contact for persons seeking appointment with supervisors, arranging such appointments to avoid unnecessary interruptions to supervisor’s schedule and referring visitors or telephone callers to subordinate personnel, as necessary
Opening and screening incoming mail and re-routing it to other units for action, where appropriate
Composing replies to correspondence for supervisor’s signature
Handling routine queries personally
Maintaining confidentiality of information and correspondence for the supervisor’s signature
Taking and transcribing a variety of correspondence and compiling periodic reports on board instructions from supervisor
Providing routine information from records to other organizational units, as requested
Maintaining knowledge and records of current Hospital policies and procedures
Establishing and maintaining a variety of files and other office systems necessary for the performance of the work
Handling minor administrative matters, based on knowledge and judgment of Hospital regulations, procedures and policies
Completing project assignments as requested
Diploma in Medical Secretarial Studies.(Not less than 2 years curriculum).
Bachelor Degree in Administration or equivalent
Secretarial School Diploma (Not less than 2 years curriculum) or equivalent
A qualification in a medical field
2 years experience in a health care environment.
UAE Nationals are exempt from experience requirements